The request below was completed by Bill Fitts
+++
July
14, 2017
Dear Toastmasters Club President and Club Secretary,
This is a friendly reminder that your club proxy has not been assigned. Your club has an important vote to cast during the Annual Business Meeting at the Toastmasters International Convention. Clubs will vote to elect international officers and directors to the 2017–2018 Board of Directors as well as vote on Proposals A through G: Amendments to the Bylaws of Toastmasters International and the Club Constitution for Clubs of Toastmasters International. Please plan to attend on Saturday, August 26, at 1 p.m. in Ballroom AB at the Vancouver Convention Centre, Vancouver, British Columbia.
To learn and understand the roles, attributes and responsibilities, please review the Leadership Roles.
As provided in the Bylaws of Toastmasters International, Article X, Section 1, a Toastmasters club in good standing is entitled to two votes at the Annual Business Meeting. To make your club’s vote count, assign your proxy and cast your votes in one of three ways:
Dear Toastmasters Club President and Club Secretary,
This is a friendly reminder that your club proxy has not been assigned. Your club has an important vote to cast during the Annual Business Meeting at the Toastmasters International Convention. Clubs will vote to elect international officers and directors to the 2017–2018 Board of Directors as well as vote on Proposals A through G: Amendments to the Bylaws of Toastmasters International and the Club Constitution for Clubs of Toastmasters International. Please plan to attend on Saturday, August 26, at 1 p.m. in Ballroom AB at the Vancouver Convention Centre, Vancouver, British Columbia.
To learn and understand the roles, attributes and responsibilities, please review the Leadership Roles.
As provided in the Bylaws of Toastmasters International, Article X, Section 1, a Toastmasters club in good standing is entitled to two votes at the Annual Business Meeting. To make your club’s vote count, assign your proxy and cast your votes in one of three ways:
1.
Send a delegate from the
club who is attending the Annual Business Meeting to carry your club votes.
2.
Designate the 2017–2018
district director to act as your club proxy. If (and only if) the district
director is not in attendance, the next senior district officer attending the
Annual Business Meeting will act as your club proxy.
3.
Designate an active
member from another club to act as your club proxy.
NOTE: The club president
and secretary must assign the club votes. If the votes are not assigned, they
cannot be cast. Votes must be assigned even if you are assigning the
votes to yourself.
To assign the club votes, go to www.toastmasters.org/clubcentral, log in, choose the club(s) you are assigning proxies for and click on Club Proxy.
Once your club proxy is assigned, please advise the proxyholder to do the following:
To assign the club votes, go to www.toastmasters.org/clubcentral, log in, choose the club(s) you are assigning proxies for and click on Club Proxy.
Once your club proxy is assigned, please advise the proxyholder to do the following:
1.
Visit
Credentials to obtain an electronic voting keypad prior to the Annual Business
Meeting. Keypads will not be
distributed after the close of Credentials on Thursday, August 24,
at 7:30 p.m.Your convention registration badge is required to receive a
voting keypad.
Credentials will be open:
Credentials will be open:
Tuesday 5–9 p.m.
Wednesday 9 a.m.–12 p.m.
Wednesday 9 a.m.–12 p.m.
Thursday 2–5 p.m. and 6–7:30
p.m.
If you are not registered for the convention but wish to attend
the Annual Business Meeting to cast your votes, you will still need to visit
Credentials to obtain a keypad. You cannot vote during the Annual
Business Meeting without a keypad.
2.
Attend
the Annual Business Meeting to cast your votes. You must be present during the meeting to cast
your votes using the voting keypad. Voting keypads must be collected after the
meeting.
If the officers in your club have changed, please notify World Headquarters immediately by going to the club business section of Club Central on the Toastmasters International website. You can also email the changes to clubofficers@toastmasters.org or call the Member Engagement and Support department at +1 949-858-8255.
Don’t miss the opportunity to interview international officer and director candidates prior to the Annual Business Meeting. To help you cast your vote for the best candidate, refer to these recommended questions to ask the candidates.
For questions or additional information, please email proxyinfo@toastmasters.org or review the Proxy Frequently Asked Questions.
Sincerely,
Toastmasters International
www.toastmasters.org
